Cycle Counts for SAP Business One
Weekly counts picked from Business One’s own usage, counted blind by someone who never signs in, reviewed and closed, and a variance that becomes an adjustment only when a person posts it in an inventory counting document.
Purchasing & inventoryUpdated Oct 202620 ERPs
See it work on Business One.
Click through the steps. Fictional data, in Business One’s terms; the real thing runs on Business One.
Something gets counted every week, picked from usage. Monday’s list: the top 25 drywall items, handed to J. Alvarez.
The problem, as it happens in Business One.
Everyone agrees the yard should count a little every week. Nobody has a way to pick what, hand it to a counter who doesn’t have a login to Business One, and know on Friday whether it got done. An inventory counting document was built for the annual physical, not for Monday’s top twenty-five.
So the counting happens once a year, over a weekend, and the variance is a surprise. In between, Business One says sixty-one pails of joint compound are on the shelf when there are fifty-eight, the reorder never fires, and the pro desk finds out when the shelf is empty.
How it works.
- 1
Pick the SKUs
A weekly list picked from Business One’s usage, by method: top sellers this week, randomised by usage, a bin, a category. Monday’s top-25 drywall items, if that’s what you asked for.
- 2
Hand it to a counter
A printed sheet or a phone link. Counters never sign in. Counts are blind: the quantity Business One has on hand is hidden until review.
- 3
Review and close
Variances over your threshold get a recount. Close freezes the figures. A variance becomes an adjustment only when a person posts it in an inventory counting document.
- 4
During a physical
A running variance board read from an inventory counting document, so the controller sees the book moving while the yard counts, and a recount is called while the counter is still in the aisle.
How it connects to Business One.
Lunica reads the item master, on-hand quantities by branch, bin locations, sales and receipt history, and an inventory counting document through a read-only login to the Business One database on SQL Server or HANA. The weekly pick is made from what moved. The blind sheet carries the item and the bin, never the quantity, and during a physical the posting is read as the yard keys it, so a variance is seen while there is still time to recount.
Nothing is posted to Business One on its own. A closed count is a list of variances with the counter’s name and the recount beside each one; it becomes an adjustment only when a person posts it in an inventory counting document, and Lunica sees the new on-hand the next morning and closes the loop. The reorder alert goes to the buyer you enrolled, and the Friday count email to the people you named.
What a week looks like.
- Something gets counted every week.
- Counters are accountable by name, in a Friday email.
- Variance stops being an annual surprise.
- The buyer gets a daily reorder alert, with an all-clear on quiet days so silence means a fault.
Questions
Does it adjust quantities in Business One?
No. A variance becomes an adjustment only when a person posts it in an inventory counting document. Lunica sees the new on-hand and closes the loop.
Do counters need a login?
No. A sheet or a link, nothing else. Nobody in the yard signs in to anything.
How does it pick what to count?
By the method you set: top sellers this week from Business One’s sales history, randomised by usage, a bin, a category. An item doesn’t come up twice in a cycle unless its variance put it back.
Can we count in Business One’s own physical screen instead?
Yes. Count there and review here; the variance board reads an inventory counting document as it is keyed.
What’s in the Friday email?
Whether the week’s counts got done and what each counter counted, by name. It goes to the people you enrolled.
Who gets the reorder alert?
The buyer you enrolled, once a day, with every item at or under its minimum in Business One. On a quiet day it still goes, as an all-clear, so a missing email means something broke.
Where does it run?
On one Windows server inside your network, or beside your hosted instance. It reads Business One over the LAN; counters open a link or carry a sheet, and nothing comes in from outside.
Does it need a server?
Lunica runs on one Windows server inside your network, or beside your hosted instance, set up and maintained by Lunica. It reads SAP Business One through a read-only login to the Business One database on SQL Server or HANA. There is no inbound connection from outside your network.
What does Lunica read in Business One?
The business partner master, open items and terms, purchase orders and receipts, the item master, quotes and order history, as each workflow needs them. Read-only, and only the rows a task is about.
Can it post to Business One?
Nothing lands in Business One without a person. What belongs in Business One goes back as the DI API or an import where one exists, or keyed by your team from what Lunica prepared.
What about our documents?
Invoice copies and scans keep living in the attachments on the document. Lunica reads them when a workflow needs one and never writes to them.
The same workflow, on another ERP.
Cycle Counts is written for every system on the list. You’re reading the Business One version.
See it on your Business One data.
Thirty minutes. We walk the workflow on Business One data, then map it to yours.