Window and door quotes for building-supply dealers.
Lunica reads the manufacturer’s quote into cost and drafts the customer’s quote at your markup; your salesperson reviews and enters it.
Sales & estimatingUpdated Oct 202620 ERPs
See it work.
Click through the steps. Fictional data; the real thing runs on your ERP.
Received Oct 20 from Cascade Millwork · 14 units · 15 lines with options · Lead time 4 to 5 weeks · valid through Nov 19
Totals check: $18,432.60 on the PDF, $18,432.60 read
Units: 9 double-hung, 3 casement, 2 fixed
Options: low-E, grilles between glass, white interior
Freight: $340.00, listed as its own line
A model reads the PDF twice and checks its totals against the document.
The problem.
A window package comes back from the manufacturer as a forty-page PDF: every unit with its options, a price, a lead time. The salesperson retypes it into a quote in your ERP line by line, applies the markup from memory, and tries to keep the grille pattern and the jamb depth straight between the two documents.
A missed line is a window that never gets ordered. A markup applied to the wrong column is a job sold at cost. The revision that comes back two days later starts the whole thing over, and nobody compares it to the first.
How it works.
- 1
The manufacturer’s quote is read
The PDF from the window, door or millwork manufacturer, forwarded in or dropped on the desk. A model reads it twice: unit, size, options, unit price, extended price, lead time. Totals are checked against the document before the salesperson sees anything.
- 2
Cost becomes price under your rules
Each line is marked up under the dealer’s rules for that manufacturer, product line and customer: a margin, a floor, freight as its own line, whatever you wrote down. Options are carried over as options, not folded into a description.
- 3
The customer’s quote is drafted
A draft in your ERP’s terms, lines in the manufacturer’s order, lead times and the manufacturer’s quote number on it, the job and the customer file matched. A revised PDF is compared to the first and the differences are listed for the salesperson.
- 4
The salesperson reviews and enters
Every line beside its source line. Adjust a markup, drop a line, confirm. Then the salesperson enters it as a quote in your ERP, and the customer gets it when the salesperson sends it.
How it connects to your ERP.
Lunica reads the customer file, the item file and quote history through its database or data warehouse, under an account that can only read: the markup rules and price level on the account, the special-order items you use for millwork, and the quotes already entered against the job. The manufacturer’s PDF is read from the mailbox or share where you keep it.
Nothing lands in your ERP without a person and nothing is sent on its own. The customer’s quote goes back as an import file where your ERP takes one, or keyed by your team from what Lunica prepared, line by line, after the salesperson has reviewed it. The quote to the customer is a draft until the salesperson sends it.
What a week looks like.
- Every manufacturer quote read into cost the day it arrives.
- The markup applied the same way on every line, under rules you can read.
- Options and lead times on the customer’s quote, not lost between documents.
- A revision compared to the original, with the differences named.
Questions
Does it write to your ERP?
No. It drafts the quote; the salesperson enters it as a quote in your ERP, or imports the file where your ERP takes one.
Which manufacturers?
Any whose quote arrives as a PDF or a spreadsheet. A new layout is read the same way; the totals check catches what it misreads.
How are markups set?
In a spec your sales manager edits in plain English: by manufacturer, product line, customer or job, with a margin floor. History and revert.
What about options and accessories?
Carried over as separate lines or as options on the unit, whichever your quote format uses. Nothing is folded into a description where it can’t be checked.
What if the manufacturer revises the quote?
The new PDF is read and compared to the first. Added, dropped and repriced lines are listed before the customer’s quote is redrafted.
What does the model see?
The manufacturer’s quote being read, the markup rules that apply, and the customer and items it is matching. Not the whole quote file.
Available for.
Each version is written in that system’s own terms: its screens, its files, its codes.
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