Permit Lead Alerts for Epicor BisTrack
New building permits in your trade area matched to the customer record in BisTrack or flagged as new, with the outreach drafted in the rep’s voice. The rep sends it; nothing contacts anyone on its own.
Sales & estimatingUpdated Oct 202620 ERPs
See it work on BisTrack.
Click through the steps. Fictional data, in BisTrack’s terms; the real thing runs on BisTrack.
| Issued | Address | Work | Contractor | Value | Match |
|---|---|---|---|---|---|
| Oct 17 | Lot 22 Birchwood Dr | New single-family · 2,600 sf | Harbor Point Builders | $480,000 | Account · HARB01 |
| Oct 17 | 48 Elm Ridge Rd | New single-family · 2,400 sf | Oak Hill Builders | $410,000 | Account |
| Oct 20 | 221 Route 9 | Warehouse addition | Granite Peak Builders | $1,150,000 | Account · quoting |
| Oct 20 | 17 Quarry Ln | Deck and screened porch | Kestrel Homes LLC | $68,000 | No account · new |
| Oct 21 | 6 Birch Ct | Kitchen remodel | Owner | $45,000 | Homeowner · skipped by rule |
Three towns, read into contractor, address, work and value, matched to the customer record.
The problem, as it happens in BisTrack.
Permits are public, and every dealer in the county could read them. Almost nobody does. The towns post them as PDFs and spreadsheets in five formats, the rep looks once a month if at all, and by the time the yard hears about the twelve-lot subdivision the framer already has a supplier. The customer record has no idea a current account just pulled a permit for a bigger job than anything it bought last year.
The leads that get worked are the ones a rep happened to drive past. Existing customers starting a big job are never told the yard noticed, and the new builder in town gets a cold call from everyone except the dealer two miles away.
How it works.
- 1
The permits are read each week
Residential and commercial permits from the towns in your trade area, in whatever form they publish them. A model reads each one into owner, contractor, address, type of work and value, and the originals are kept beside it.
- 2
Matched to your accounts
Contractor and owner names matched to the customer record, with the rep on the account. A permit that matches an account is a job for that rep; one that matches nothing is a new lead, flagged with what the permit says. An uncertain match is shown as uncertain.
- 3
The outreach is drafted
For an existing account, a note in the rep’s voice that names the job and offers a quote. For a new lead, an introduction. Nobody on a do-not-contact list, nobody already contacted this quarter. The rep sees them in one queue, biggest job first.
- 4
The rep sends
Each note is a draft until the rep sends it, or skips it. A new lead the rep wants to keep is started as a prospect in Lunica; the account is opened in BisTrack by your team when they buy.
How it connects to BisTrack.
Lunica reads the customer record and recent sales through a read-only login to the BisTrack SQL Server database and its reporting views: account names, contacts, jobsites and the rep on each account, so a permit can be matched to the people you already sell to. Permits come from the towns and counties you name, read from what they publish.
Nothing lands in BisTrack without a person and nothing is sent on its own. A permit never becomes an account; a prospect stays in Lunica until your team opens the account in BisTrack, as a BisTrack import where one exists, or keyed by your team from what Lunica prepared. Every note to a contractor or owner is a draft until the rep sends it, and nothing contacts anyone on its own.
What a week looks like.
- This week’s permits in your towns, read and matched by Friday.
- An existing customer’s new job in front of their rep before the first delivery.
- New builders in the area flagged, with what the permit says about them.
- Outreach that names the job, sent by a rep, or not at all.
Questions
Does it contact the contractor?
No. It drafts the note; the rep sends it or skips it. Nothing contacts anyone on its own.
Does it write to BisTrack?
No. A new lead is a prospect in Lunica. The account is opened in BisTrack by your team when they buy.
Where do the permits come from?
The towns and counties you name, from what they publish. Where a town publishes nothing, there is nothing to read; Lunica does not buy lead lists.
How does it match a permit to an account?
By contractor and owner name, jobsite and past job addresses on the customer record. An uncertain match is shown as uncertain, not assumed.
What about homeowners pulling their own permits?
Flagged separately. Many dealers skip them by rule; some have a rep for retail. It is your rule.
What does the model see?
The permit being read and the account it is being matched to. Not the whole customer record.
Does it need a server?
Lunica runs on one Windows server inside your network, beside BisTrack’s SQL Server, set up and maintained by Lunica. It reads Epicor BisTrack through a read-only login to the BisTrack SQL Server database and its reporting views. There is no inbound connection from outside your network.
What does Lunica read in BisTrack?
The customer record, open items and terms, purchase orders and receipts, the product record, quotes and order history, as each workflow needs them. Read-only, and only the rows a task is about.
Can it post to BisTrack?
Nothing lands in BisTrack without a person. What belongs in BisTrack goes back as a BisTrack import where one exists, or keyed by your team from what Lunica prepared.
What about our documents?
Invoice copies and scans keep living in BisTrack Document Management. Lunica reads them when a workflow needs one and never writes to them.
The same workflow, on another ERP.
Permit Lead Alerts is written for every system on the list. You’re reading the BisTrack version.
See it on your BisTrack data.
Thirty minutes. We walk the workflow on BisTrack data, then map it to yours.