Payables Outlook for QuickBooks Enterprise
Every open voucher in QuickBooks, by week and by vendor, with the discount date beside it and thirteen weeks of cash out against expected collections. Read from QuickBooks; the paying still happens in QuickBooks.
Accounts payableUpdated Oct 202620 ERPs
See it work on QuickBooks.
Click through the steps. Fictional data, in QuickBooks’s terms; the real thing runs on QuickBooks.
Open AP, what’s due, what’s still worth paying early, what was lost. Each figure opens its vouchers.
The problem, as it happens in QuickBooks.
The AP board answers one question at a time: is this invoice right? QuickBooks’s open AP report answers another: what’s due. Nobody answers the ones the controller carries around all week. What is owed and when. Which discount dates are still worth money. What was lost last month and why. Whether what’s coming in covers what’s going out.
Those answers exist in QuickBooks. Getting them means exporting the open AP, pivoting by due date, remembering which vendors give one percent by the tenth, and doing it again next week.
How it works.
- 1
Open AP, by week
Every open voucher from QuickBooks, laid out by when it’s due, by vendor, with the discount date beside it.
- 2
Discounts still worth taking
Which invoices still carry an early-pay discount, what it’s worth, and the day it expires.
- 3
What was lost, and why
Discounts missed last month, by vendor, with the reason: paid late, paid on time to the wrong date, never on the terms you thought QuickBooks had.
- 4
Thirteen weeks of cash
Payables due against expected collections, week by week, with the controller’s own liquidity figure as the one thing the page lets you type. Paying is still done in QuickBooks.
How it connects to QuickBooks.
Lunica reads QuickBooks’s AP detail, vendor terms and payment history through the QuickBooks SDK on the machine that hosts the company file, under a read-only connection, and the same open-item read the collections workflow uses for expected collections. Vendor terms are read as QuickBooks has them, so a vendor on one percent by the twentieth of the following month is tracked to that date, not to a generic net.
Nothing is written to QuickBooks, and nothing is paid, approved or sent from the page on its own. It reads and organises; the one thing it stores is the controller’s own liquidity figure, on the Lunica server. Which vendors get paid this week is decided and keyed by your team in QuickBooks, as it always was.
What a week looks like.
- Every figure opens the rows behind it.
- Refresh reads QuickBooks now, not last night.
- Any table exports to CSV for the people who still want the spreadsheet.
- Benchmarks are labelled as benchmarks.
Questions
Does it write anything to QuickBooks?
No. It reads and organises. The one thing it stores is the controller’s liquidity figure, on the Lunica server.
Can it pay vendors or approve payments?
No. The team decides what to pay in QuickBooks. This page tells you what that decision costs.
Where do the collections numbers come from?
From the same read of QuickBooks as the collections workflow: open items aged on each invoice’s own terms.
Does it see vendors paid by check?
Yes. Payment history is read from QuickBooks, so paid late and paid to the wrong date both show up with the discount they cost.
How current is it?
As of the last read, shown on the page. Refresh reads QuickBooks again.
Can the owner see it without an QuickBooks login?
Yes. The page is Lunica’s, so anyone you enrol can open it. Each person sees the same figures from the same read.
Does it need a server?
Lunica runs on one Windows server inside your network, beside the company file, set up and maintained by Lunica. It reads QuickBooks Enterprise through the QuickBooks SDK on the machine that hosts the company file, under a read-only connection. There is no inbound connection from outside your network.
What does Lunica read in QuickBooks?
The customer record, open items and terms, purchase orders and receipts, the item list, quotes and order history, as each workflow needs them. Read-only, and only the rows a task is about.
Can it post to QuickBooks?
Nothing lands in QuickBooks without a person. What belongs in QuickBooks goes back as the QuickBooks SDK where it allows, or keyed by your team from what Lunica prepared.
What about our documents?
Invoice copies and scans keep living in the attachments on the transaction. Lunica reads them when a workflow needs one and never writes to them.
The same workflow, on another ERP.
Payables Outlook is written for every system on the list. You’re reading the QuickBooks version.
Lumber and building materials
Wholesale distribution
General business
- Dynamics 365 Business Central
- NetSuite
- Sage 100
- QuickBooks Enterprise
- Acumatica
- SAP Business One
- Epicor Kinetic
Another system? Tell us which →
See it on your QuickBooks data.
Thirty minutes. We walk the workflow on QuickBooks data, then map it to yours.