Payables Outlook for SAP Business One
Every open voucher in Business One, by week and by vendor, with the discount date beside it and thirteen weeks of cash out against expected collections. Read from Business One; the paying still happens in Business One.
Accounts payableUpdated Oct 202620 ERPs
See it work on Business One.
Click through the steps. Fictional data, in Business One’s terms; the real thing runs on Business One.
Open AP, what’s due, what’s still worth paying early, what was lost. Each figure opens its vouchers.
The problem, as it happens in Business One.
The AP board answers one question at a time: is this invoice right? Business One’s open AP report answers another: what’s due. Nobody answers the ones the controller carries around all week. What is owed and when. Which discount dates are still worth money. What was lost last month and why. Whether what’s coming in covers what’s going out.
Those answers exist in Business One. Getting them means exporting the open AP, pivoting by due date, remembering which vendors give one percent by the tenth, and doing it again next week.
How it works.
- 1
Open AP, by week
Every open voucher from Business One, laid out by when it’s due, by vendor, with the discount date beside it.
- 2
Discounts still worth taking
Which invoices still carry an early-pay discount, what it’s worth, and the day it expires.
- 3
What was lost, and why
Discounts missed last month, by vendor, with the reason: paid late, paid on time to the wrong date, never on the terms you thought Business One had.
- 4
Thirteen weeks of cash
Payables due against expected collections, week by week, with the controller’s own liquidity figure as the one thing the page lets you type. Paying is still done in Business One.
How it connects to Business One.
Lunica reads Business One’s AP detail, vendor terms and payment history through a read-only login to the Business One database on SQL Server or HANA, and the same open-item read the collections workflow uses for expected collections. Vendor terms are read as Business One has them, so a vendor on one percent by the twentieth of the following month is tracked to that date, not to a generic net.
Nothing is written to Business One, and nothing is paid, approved or sent from the page on its own. It reads and organises; the one thing it stores is the controller’s own liquidity figure, on the Lunica server. Which vendors get paid this week is decided and keyed by your team in Business One, as it always was.
What a week looks like.
- Every figure opens the rows behind it.
- Refresh reads Business One now, not last night.
- Any table exports to CSV for the people who still want the spreadsheet.
- Benchmarks are labelled as benchmarks.
Questions
Does it write anything to Business One?
No. It reads and organises. The one thing it stores is the controller’s liquidity figure, on the Lunica server.
Can it pay vendors or approve payments?
No. The team decides what to pay in Business One. This page tells you what that decision costs.
Where do the collections numbers come from?
From the same read of Business One as the collections workflow: open items aged on each invoice’s own terms.
Does it see vendors paid by check?
Yes. Payment history is read from Business One, so paid late and paid to the wrong date both show up with the discount they cost.
How current is it?
As of the last read, shown on the page. Refresh reads Business One again.
Can the owner see it without an Business One login?
Yes. The page is Lunica’s, so anyone you enrol can open it. Each person sees the same figures from the same read.
Does it need a server?
Lunica runs on one Windows server inside your network, or beside your hosted instance, set up and maintained by Lunica. It reads SAP Business One through a read-only login to the Business One database on SQL Server or HANA. There is no inbound connection from outside your network.
What does Lunica read in Business One?
The business partner master, open items and terms, purchase orders and receipts, the item master, quotes and order history, as each workflow needs them. Read-only, and only the rows a task is about.
Can it post to Business One?
Nothing lands in Business One without a person. What belongs in Business One goes back as the DI API or an import where one exists, or keyed by your team from what Lunica prepared.
What about our documents?
Invoice copies and scans keep living in the attachments on the document. Lunica reads them when a workflow needs one and never writes to them.
The same workflow, on another ERP.
Payables Outlook is written for every system on the list. You’re reading the Business One version.
See it on your Business One data.
Thirty minutes. We walk the workflow on Business One data, then map it to yours.