Proof of Delivery for Dancik Navigator
Signed delivery tickets from the door scanner matched to their invoice in Dancik overnight and shown beside it in the customer’s portal. The ones that can’t be placed wait for a person.
Dispatch & deliveryUpdated Oct 202620 ERPs
See it work on Dancik.
Click through the steps. Fictional data, in Dancik’s terms; the real thing runs on Dancik.
| Ticket | Scanned | Order | Customer | Status |
|---|---|---|---|---|
| POD_251016_064512.pdf | Oct 16, 6:45 am | SO 88412 | Harbor Point Builders | Linked by barcode |
| POD_251016_071058.pdf | Oct 16, 7:10 am | SO 88420 | Northline Drywall | Linked by order number |
| POD_251016_073301.pdf | Oct 16, 7:33 am | not read | Westfield Masonry? | Unlinked · 2 suggestions |
| POD_251016_081947.pdf | Oct 16, 8:19 am | SO 88431 | Cedar & Stone Framing | Linked by barcode |
Four tickets from the Main St door station. Barcode first, printed order number second, a model for what the scanner couldn’t read.
Tools in this workflow.
Pieces your customers and your team use directly, on their own or inside this workflow.
The problem, as it happens in Dancik.
The signed ticket is the thing that ends a short-pay argument, and it’s a PDF named by the time it was scanned, in a folder with ten thousand others and nowhere near the invoice in Dancik. Finding it means knowing the delivery date, opening a few, and hoping the driver got a signature.
Customers ask for it anyway, and the AR clerk becomes a search engine.
How it works.
- 1
Scans are read overnight
Every ticket the warehouse door station scans is picked up nightly. The barcode and the printed order number are read; a model reads what the scanner couldn’t.
- 2
Each ticket finds its invoice
Matched to the invoice in Dancik by order number, customer and delivery date. The PDF is stored and linked, never altered.
- 3
It shows up where it’s needed
Beside the invoice in the customer portal, attached to the weekly invoice email for the customers enrolled in it, and on the AP card when the ticket is a vendor’s.
- 4
The rest wait for a person
Tickets that can’t be placed sit in Unlinked PODs with suggestions: the barcode’s order, the printed number, the customer’s deliveries that week. Pick the invoice or mark it no invoice.
How it connects to Dancik.
Lunica picks up the tickets the door station scans from the scan share, reads the barcode and the printed order number, and matches each one to its order and invoice in Dancik through ODBC to the Dancik database on IBM i, under a profile that can only read: the order header, the customer master, the delivery date and the invoice it became. A signed ticket for a vendor’s delivery is matched to the receipt and the purchase order the same way.
Nothing is written to Dancik by Lunica, nothing is written to the scan share, and nothing is sent on its own. The linked ticket lives in Lunica’s private document store and is shown beside the invoice in the portal and on the invoice email a person sends. Where you keep tickets behind the invoice in Dancik’s document attachments, a person files it there from the link. A ticket that can’t be placed waits in Unlinked PODs until a person picks the invoice or marks it no invoice.
What a week looks like.
- Short-pay disputes end with a link, not a search.
- Every linked ticket is one click from its invoice.
- Unlinked tickets are a short list, not a folder.
- Nothing is written to the scan share, ever.
Questions
Does it change anything in the scan folder?
No. It reads the share. It never writes to it, and never deletes or replaces a ticket once linked.
What if the ticket has no barcode?
The printed order number is read instead. If neither resolves, the ticket waits in Unlinked PODs for a person.
Where are the PDFs stored?
In the portal’s private document store, under your account, served only to signed-in users of that customer.
Does it write to Dancik?
No. The ticket is linked to the invoice in Lunica’s store and shown in the portal. If you keep tickets behind the invoice in Dancik’s document attachments, a person files it there from the link.
What about vendor delivery tickets?
A signed ticket for a vendor’s delivery is matched to the receipt and the purchase order and shows on the AP card, so the three-way match has the signature beside it.
Does the driver do anything differently?
No. Same ticket, same scanner.
Does it need a server?
Lunica runs on one Windows server inside your network, beside the IBM i, set up and maintained by Lunica. It reads Dancik Navigator through ODBC to the Dancik database on IBM i, under a profile that can only read. There is no inbound connection from outside your network.
What does Lunica read in Dancik?
The customer master, open items and terms, purchase orders and receipts, the item master, quotes and order history, as each workflow needs them. Read-only, and only the rows a task is about.
Can it post to Dancik?
Nothing lands in Dancik without a person. What belongs in Dancik goes back as a Dancik import where one exists, or keyed by your team from what Lunica prepared.
What about our documents?
Invoice copies and scans keep living in Dancik’s document attachments. Lunica reads them when a workflow needs one and never writes to them.
The same workflow, on another ERP.
Proof of Delivery is written for every system on the list. You’re reading the Dancik version.
See it on your Dancik data.
Thirty minutes. We walk the workflow on Dancik data, then map it to yours.